Quick Start
General Industry Safety Quick Start Guide
A practical discovery sequence for turning general-industry safety obligations into owned programs, training, and records.
U.S. Compliance Documents & Programs
Build your workplace safety document system
Start with OSHA’s General Industry Quick Start, explore 11 program guides, and turn the requirements that apply to your workplace into organized documents and review-ready drafts.
Free templates & tools
Find a free template or tool
Each card says what the resource is for, what you get and what it takes to use it — some need nothing, some need a free account.
23 free resources
Inspections & reporting
Safety Inspection Report (blank)
Log each walkthrough finding on its own row with an owner, a due date and closure evidence.
- Format:
- PDF or CSV spreadsheet · English or Spanish
- Access:
- Free account
OSHA Job-Site Safety Checklist
A printable walkthrough checklist covering key job-site hazard categories.
- Format:
- PDF · English plus translated versions
- Access:
- Free account
Trenching & excavation inspection checklist
Yes / No / N/A items for trench work, with a corrective-action log and sign-off lines.
- Format:
- PDF · US Letter
- Access:
- Free account
Lockout/tagout inspection checklist
Yes / No / N/A items for checking energy-control work, with a corrective-action log and sign-off lines.
- Format:
- PDF · US Letter
- Access:
- Free account
Safety dashboard template
Track inspection scores, findings, corrective-action status and site comparisons in one workbook.
- Format:
- Editable Excel workbook (.xlsx) with sample data
- Access:
- Free preview; the download needs your contact details and a free account
Sample safety scan report
See what an AI-assisted photo inspection report includes before you run a scan.
- Format:
- Web page
- Access:
- No account
JSA & corrective actions
Job Safety Analysis Worksheet (blank)
Break one task into its steps, list each step's hazards and controls, then review it with the crew.
- Format:
- PDF or CSV spreadsheet · English or Spanish
- Access:
- Free account
Corrective Action Register (blank)
Track every open finding until someone verifies the fix — one row per finding.
- Format:
- PDF or CSV spreadsheet · English or Spanish
- Access:
- Free account
Workplace safety assessment: worksheet and basic assessment
Pick your workplace type, screen fifteen hazard areas for one task and build a basic safety and risk assessment your team completes and a qualified person checks.
- Format:
- On-screen draft and fillable PDFs · English or Spanish
- Access:
- Full guide: email · Basic assessment: work email and phone · PDF downloads: free account using that same email, in the same browser
Job hazard analysis guide
How to choose which jobs to analyze, break them into steps and pick controls.
- Format:
- Web guide
- Access:
- No account
Guided JHA / JSA draft
Add your task and site details in the app to prepare a review-ready JHA / JSA draft.
- Format:
- Draft saved in your OSHA Scan library
- Access:
- Free account; free plans include a limited number of document generations
Emergency planning
Emergency action plan templates
Industry-specific plans covering exits and routes, accounting for people, and emergency contacts.
- Format:
- Fillable PDF
- Access:
- Work email, phone and a free account
Guided emergency action plan draft
Add your site details in the app to prepare a review-ready emergency action plan draft.
- Format:
- Draft saved in your OSHA Scan library
- Access:
- Free account; free plans include a limited number of document generations
Fire safety & evacuation program guide
What a fire prevention and evacuation program covers, with the records to keep.
- Format:
- Web guide
- Access:
- No account
SDS & chemical records
Chemical Inventory Log (blank)
List each product used in a work area and where its safety data sheet is kept.
- Format:
- PDF or CSV spreadsheet · English or Spanish
- Access:
- Free account
SDS label scanner
Photograph a chemical label to see what the AI reads and what is still missing.
- Format:
- Web tool
- Access:
- Free. Signed out, you may be asked for the free phone Access Pass.
Hazard Communication Pictogram QuickCard
A quick reference for the OSHA/GHS hazard communication pictograms.
- Format:
- Access:
- Free account
How to read an SDS
The 16 sections of a safety data sheet and the ones that matter most on the job.
- Format:
- Web guide
- Access:
- No account
Hazard communication program guide
The written program, labels, SDS access and training records a HazCom program needs.
- Format:
- Web guide
- Access:
- No account
Toolbox talks
Toolbox talk library
56 ready-to-run talks in 8 topic groups. Each has talking points, three questions for the crew and a closing line.
- Format:
- Read online; print or PDF in English or Spanish
- Access:
- Free to read. Printing or downloading needs a free account (3 talks free, unlimited on paid plans) and, if you're new, the free phone Access Pass.
Posters & penalties
Workplace poster finder
Enter your state, headcount, industry and a few yes/no answers to see which federal and state notices apply.
- Format:
- On-screen list, with the official PDF where one is available
- Access:
- Free. Signed out, you may be asked for the free phone Access Pass; PDF downloads need a free account and the Access Pass.
OSHA penalty calculator
Enter the violation type, how many and the days past abatement to see the federal maximum and the math behind it.
- Format:
- Web calculator
- Access:
- No account
Safety sign maker
Pick a hazard and customize the wording. Each sign carries a QR code that opens an on-site hazard scan.
- Format:
- Print-ready PDF
- Access:
- Free account to download
OSHA Scan Editorial
Compliance Documents & Program Hub
Practical safety documentation, steps, and templates for U.S. employers. Not a generic legal encyclopedia — action-oriented guides for building your site-specific safety programs.
AI-generated editorial illustrations, not customer sites or evidence of compliance.
General Industry Safety Quick Start Guide
A practical discovery sequence for turning general-industry safety obligations into owned programs, training, and records.
1
OSHA Requirements That Apply to Most General Industry Employers
Begin with a short register of baseline topics rather than copying every plan found online. Check the recordkeeping framework, hazard communication when covered chemicals are present, workplace conditions, training, and the general duties that fit the actual work. Record the Part 1910 subpart or Part 1904 section you checked and mark uncertain items for qualified review. Useful fields are establishment, process, trigger fact, source URL or section, decision, owner, open question, and evidence location. Implementation question: if a reviewer disagrees with a row, can they see which fact led to the decision and what new fact would reopen it?
2
OSHA Requirements That May Apply to Your Workplace
Interview the people who maintain equipment, handle materials, respond to emergencies, and supervise work. Their answers reveal conditional programs: lockout/tagout for servicing, respiratory protection when respirators are necessary or required, hearing conservation at the action level, fall protection at the applicable surface or equipment trigger, and permit-space duties where a qualifying space exists. The trigger, not the plan's name, decides what belongs in scope.
3
Survey Your Workplace for Additional Hazards
Walk each task and route with employees, then turn observations into a risk-ranked work list. Look beyond what a camera can see: energy sources, line-of-fire exposure, atmospheric conditions, sound dose, chemical compatibility, emergency access, and changes between shifts require records or measurement. A job safety analysis can connect each step to a control, person, and verification method. Illustrative scenario: a photo shows a clear aisle on day shift, while the night walk finds staging carts narrowing the route; the record names the shift, affected roles, temporary control, owner, and field check. Escalate when the observation suggests exposure, isolation, fit, atmosphere, or another fact that requires qualified assessment rather than visual review.
4
Develop a Comprehensive Jobsite Safety and Health Program
Convert the register into a manageable program architecture: a policy, topic-specific procedures, training paths, inspections, corrective-action workflow, and document control. “Comprehensive” means the system addresses the hazards found; it does not mean every employer needs every named OSHA plan. Give each procedure an owner, revision date, affected work, and escalation path. Build a cross-reference with trigger, procedure, form, training, verifier, retention or posting instruction, and superseded-version location. Decide who can approve an exception, what evidence is sufficient to close an action, and when an unresolved question stops the job instead of being carried as a note.
5
Train Your Employees
Build training from job duties and the procedures employees must perform, not from attendance alone. Include new-hire, reassignment, new-equipment, refresher, and incident-driven paths where the applicable standard calls for them. Demonstration and evaluation matter for tasks such as respirator use, forklift operation, energy control, emergency roles, and PPE selection. For onboarding, map each role, task, hazard, and standard; use language and vocabulary employees understand; and record demonstrated skill, trainer/date, and the rule-specific renewal or change trigger. Coordinate site and task training between host supervisors and staffing agencies for temporary workers; an agreement does not transfer OSHA duties.
6
Recordkeeping, Reporting and Posting
Keep these verbs separate. Determine whether an injury or illness is recordable under Part 1904; report severe events on the required deadline; post notices or summaries when required; and retain program records according to their own rules. A company with no more than 10 employees at any time in the last calendar year may qualify for a routine-recordkeeping exemption, but that is not an exemption from severe-event reporting. An event file should identify the facts known, decision-maker, standard or official instruction consulted, notification time, posting location or reason not applicable, and follow-up owner. Implementation question: who can make the first call on a weekend, and how does that person hand the recordability decision to the recordkeeper without exposing restricted medical detail?
7
Find Additional Compliance Assistance Information
Use OSHA's standard text, compliance-assistance pages, consultation resources, and State Plan information to resolve open questions. Save the source and access date in the applicability register so a later owner can retrace the decision. For an incident, exposure, citation, energized task, or permit-space entry, use the controlling text and obtain qualified safety, legal, or medical advice rather than treating this overview as a determination. Completion evidence is a dated decision trail: source checked, site fact confirmed, reviewer, affected document or training, communication audience, and verification after implementation. If the source is unclear or facts conflict, record the uncertainty and escalate rather than converting a recommendation into a requirement.
HR checklist: connect people, training, and safety records
Give HR, supervisors, and the safety lead clear responsibilities before work starts. These are practical coordination tips; the applicable standard determines training, documentation, and renewal requirements.
- Onboard for the actual assignment.Match each role and task to its hazards, required instruction, and demonstrated skills. Coordinate site-specific training for temporary workers.
- Check understanding, not just attendance.Use language and vocabulary workers understand, demonstrations, and questions. Set refreshers by the relevant rule and change triggers—not a blanket annual rule.
- Make PPE follow-through visible.Record selection and fit, explain care and replacement, and assign supervisors to address damaged or unsuitable equipment.
- Close findings with evidence.Use risk-based walkthroughs. Assign each correction an owner and target date, address immediate danger, and verify the fix in the workplace.
- Keep the right records accessible.Make current safety instructions easy to find. Restrict sensitive medical and personal incident information to authorized access.
- Prepare for changes and inspections.Name a regulatory-update owner and an inspection contact. Check required notices, document versions, and outstanding actions.
Citation Response
OSHA Citation Response: A Deadline-First Program
A practical, jurisdiction-aware process for contesting, posting, and documenting an OSHA citation.
HazCom / GHS
Hazard Communication Program | GHS Guide
A practical written HazCom program for chemical inventories, labels, SDS access, and role-based training.
Hazardous Energy
Lockout/Tagout Program | Energy Control
A machine-specific hazardous-energy program for authorized employees, affected employees, inspections, and group work.
PPE Program
PPE Program: Assess, Fit, Train, and Maintain
A program design guide for hazard assessment, protective selection, employee fit, training, payment, and review.
Fire & Evacuation
Fire Safety & Evacuation Program | Clear Exits
A practical framework for emergency action plans, fire prevention controls, alarms, evacuation, and accountability.
Powered Industrial Trucks
Forklift Safety Program | Control Routes
A powered-industrial-truck program connecting operator training, evaluations, inspections, pedestrians, loads, and site changes.
Fall Protection
General-Industry Fall Protection Program Guide
Build a fall-protection workflow that starts with the walking-working surface and ends with inspected equipment, training, and rescue decisions.
Hearing
Hearing Conservation Program Guide
Set up exposure monitoring, engineering controls, audiometry, and worker follow-through without confusing the action level with the permissible exposure limit.
Respirators
Respiratory Protection Program Guide
Connect hazard evaluation, respirator selection, medical clearance, fit testing, training, and program evaluation in the order workers need them.
Pathogens
Bloodborne Pathogens Program Guide
Create an exposure-based BBP program for the people whose assigned duties can reasonably bring them into contact with blood or other potentially infectious materials.
Additional Programs
Comprehensive General-Industry Safety Programs
A practical framework for linking recordkeeping, emergency planning, electrical safety, machine guarding, confined spaces, and task controls without claiming one plan covers every hazard.
Site-specific starter drafts
Start the safety document your site needs
Choose an existing document type, add your project context after creating a free account, and prepare review-ready instructions for the organization library.
Emergency Action Plan
Start an EAP around evacuation, assembly, emergency communications, accountability, and site arrangements.
JHA / JSA
Capture task steps, hazards, controls, PPE, equipment, and stop-work considerations for a specific scope.
Written Safety Program
Organize safety responsibilities, training and communication, inspections, records, and review cadence.
How the workflow works
1
Details
Add the site, scope, and supported industry or jurisdiction context.
2
Draft
Review populated instructions before a manager chooses Generate draft.
3
Qualified review
Select relevant standards/resources and verify applicability and completeness before use.
Important scope note: These are OSHA Scan starter/draft workflows for the three existing document types above—not a full HAZWOPER Health and Safety Plan (HASP), certification, or guarantee that every site element is covered. Photo or AI output cannot establish site completeness. Official references may be general; a qualified reviewer must select relevant standards/resources and verify currentness and applicability before use.
Instant PDF Downloads
These printable resources are account-protected. Create a free account to instantly download our most popular checklists and guides.
Job-site checklist in other languages
The full checklist, translated — headings, items, checkboxes and instructions. OSHA citations and limits stay as written.
Non-English documents are automated translations, not official OSHA translations. Citations, limits and names are kept as written.
OSHA Job-Site Safety Checklist
Printable checklist covering key job-site hazard categories.
Hazard Communication Pictogram QuickCard
A quick reference for OSHA/GHS hazard communication pictograms.
OSHA Scan Services Overview
An overview of OSHA Scan’s safety inspection workflow and capabilities.
Centralize your safety files
Bring all your critical safety documents into a single, organized library. OSHA Scan securely stores your custom policies alongside official government guidance so your team always knows exactly where to look.
- Upload existing PDF policies and site plans
- Browse official OSHA QuickCards and manuals
- Create draft templates for qualified review
Your safety resource library
Your organization’s documents
Policies, site plans, and reviewed procedures.
Official safety guidance
OSHA publications, QuickCards, and source links.
Mobile View
Download
Anytime, anywhere access
Safety information is useless if it's locked in the office. Provide your supervisors and workers with instant access to critical documents directly from their mobile devices while on the job site.
Control versions and procedures
Ensure your team is always using the most up-to-date procedures. Maintain a single source of truth for your safety program, making it easy to archive old policies and publish new ones across all your locations.
- Clear version tracking for policies
- Status labels for out-of-date official resources
- Confident preparation for safety audits
Current
Safety Manual v3.0Last verified: Today
Archived
Safety Manual v2.1Ready to organize your safety documents?
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